Be an exhibitor

Exhibitor FAQ’s

Why take part?

People take part for many different reasons. Some simply like to support and be part of the community event, some like to sell their work and some are just wanting to share their work.

What can I exhibit?

There are no guidelines about what you can and can’t exhibit but in reality it is likely to be determined by the space available to you at the allocated venue. If you have a piece of work that you would ideally like to display but that might prove challenging (perhaps it is very large, very small or might be controversial) please indicate this on your application of speak to one of the organisers before applying.

How much does it cost?

A single entry costs £25

Art and sculpture trail entry costs £40

A student entry costs £10

How and when can I apply?

Applications are normally accepted from January/February of the trail year.  The form will be available at the bottom of this page during the application period.

Can a group apply to take part?

We are happy to discuss group applications. Generally each member of the group would be required to pay the single entry fee and be allocated an individual venue however if the group were to organise their own venue or were intending to limit work to one piece per artist, we are happy to discuss how this might work/be fair for everyone.

How are the venues and artists matched?

In order to be fair to everyone, Artist and Venue matching is generally random. We will use the information provided on the application forms to try and ensure a fair match. If you have any special requests or a piece that you feel might be particularly difficult to place (see ‘challenges’ question below) please let us know at the earliest possible opportunity. If we are unable to make a match we may have to refuse the entry.

Why might my application be unsuccessful?

The organisers would love to make sure that every artist and every venue that wants to take part can. We can’t however guarantee that we can make this happen as if we don’t have enough of one or the other then we might have to let someone down.

When should I know if my application has been successful?

You will be notified as soon as practical after the closing date.

When should I contact my venue and what should I discuss?

You should contact your venue as soon as possible after you are told that you have been successful.

We suggest, if possible, that you arrange a mutually convenient time to visit your venue, meet your host(s) for the week and discuss the space available.

What happens if the venue is unsuitable?

Every effort should be made to agree what, where and how your work can be displayed. Please bear in mind that venues do not receive any fee for having the work displayed and are generally paying expensive rent, rates and utility bills. For this reason every bit of space they give over is very valuable to them. Sometimes after speaking to your venue it may become clear that you will not be able to display your work there. If this happens, please contact us as soon as possible so that we might try and make alternative arrangements.

How should I display my work and what challenges might I face at the venue?

Some of the venues will want you to display your work inside the premises (i.e not in a window space) to attract potential customers in.

Some of the spaces are very small and some are quite large.

Some of the venues will have shelves and some will require you to hang your work.

Some of the venues will not accept work that might be considered controversial or will be in direct competition with something that is sold in store.

Some of the venues are in full sunlight for much of the day and some get very little/no natural light.

Some venues might need to access the window space/move your work during the week.

When should I create my display?

Work should ideally be in position by the morning of the first Saturday of the week but this is another thing that you must agree with your venue. Many of the artists put their work in earlier.

When should I remove my display?

Work should be in position until the end of the second Sunday but this is another thing that you must agree with your venue. Many artists leave their work a bit longer and occasionally you may need to remove it earlier.  If you do need to remove it earlier, please try and arrange for a notice to be displayed (or let us know so that we can arrange something)

Do I need to provide anything to set up my display?

You should ideally check the space in advance of the trail or have a discussion with the venue about the space, Depending on what you are displaying and the space available you might need to have a stand, easel or a way to hang your work.

What will Maldon Art Trail provide for my display?

The only thing that we will generally provide is a venue number which enables visitors to navigate the trail using the trail guide map and gives the artist name. Trail guides will be available from the tourist information and from some venues.

What happens if my work is damaged whilst being displayed?

Maldon Art Trail can accept no responsibility for any damage and recommend that you arrange your own insurance if required. Please make sure that you leave contact details and any special instructions around moving/storing art if that becomes necessary.

What happens if someone wants to buy my work whilst it is being displayed?

You should make sure that information about how to purchase work is available. There are no set rules on this and it is something that you should agree with your venue. If work can be removed/sold during the trail without inconveniencing the venue and with their agreement then this is fine. If the venue does not want this to happen then you will need to make arrangements for collection and payment after the work is taken down.

Artist Application Form 2017